OCR for Canvas is a collaborative effort between departmental administrative assistants, Collins Library, Student Accessibility and Accommodation, and faculty to ensure the accessibility of course readings made available to our students via Canvas. OCR (optical character recognition) in documents supports the principles of universal design for learning. Running scanned documents through an OCR application is critical for our students who use screen readers or text-to-speech software, and it makes texts searchable for all students.
[Please make sure you are logged in to the University of Puget Sound Google Suite.]
After the faculty member and/or departmental administrative assistant submits the request, the following occurs:
What is the turnaround time for requests?
We anticipate being able to fulfill most requests within 72 hours or less when the library already owns or has access to the materials. (Collins Library piloted a similar service during the 2020-21 academic year and 95 percent of requests were completed within 48 hours.) The public services staff in Collins Library have redesigned workflows for themselves and for our student staff to accommodate this new service. The process may take longer if you need to scan personal or desk copies for us to OCR and check, but we will work as quickly as possible once we receive the scanned text.
The request form asks you to indicate a needs-by date. We ordinarily will process requests in the order we receive them, but if there is a high volume of requests, we will use the needs-by dates to prioritize our work.
What OCR application does Collins Library use?
We use ABBYY FineReader, which not only OCRs text characters, but also accurately captures charts, tables, images, and other media. It recognizes 192 languages, and can accurately capture multilingual documents.
What copyright concerns should I be aware of?
Copyright and fair use are complex issues. Please see the library's Copyright Guide for detailed information, including helpful checklists for making decisions in an educational setting.