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Scan for Canvas (for faculty): Getting Started

Collins Library has suspended its print reserves for the duration of the COVID-19 pandemic and instead is offering a "Scan for Canvas" service for faculty.  We hope that this will expand student access to the many Collins Library-owned print materials that are not available electronically.  

Link to Scan for Canvas Request Form

[Please make sure you are logged in to the University of Puget Sound Google Suite.]

 

What can be scanned?

We can digitize the following types of Collins Library-owned print materials:

  • Journal or magazine articles;
  • A chapter or up to 10 percent of a book;
  • An essay or short literary work contained within a larger print anthology.

We cannot digitize:

  • Any copyrighted material that you plan to post on the open web rather than on the Canvas site for your course;
  • Entire books (please ask your liaison librarian to see if an ebook can be purchased);
  • Large format materials, such as maps, that cannot fit on our scanners;
  • Materials that are already available electronically (please ask your liaison librarian for help identifying permalinks to post in Canvas);
  • Book chapters or articles obtained from other libraries
  • Materials that do not belong to Collins Library, such as your personal copies.

How do I request the service?

1. If you have questions about whether materials might be available in electronic format, please consult with your liaison librarian at your earliest convenience.  In some cases, we may be able to purchase electronic access or connect you with online resources already available.

2. Fill out the request form with as much information as possible. You may submit requests at any time, including throughout the semester.

3.  The default product will be a black-and-white PDF that has been run through OCR.  Please indicate on the form if you need color scans or have other concerns about image quality.

If you have questions about filling out the form, please contact your liaison librarian or email libref@pugetsound.edu.

 

Copyright Information

For guidance about copyright issues, please see the extensive guide maintained by Andrea Klyn, Social Sciences Librarian.  

What happens after I submit the request?

  1. We will review your requests to verify that we have the materials and are able to scan the requested pages within the confines of copyright law.  
     
  2. We will process requests in the order in which we receive them.  However, in situations where we have a high volume of requests, we will prioritize scanning for materials needed sooner in the semester.
     
  3. The turnaround time for requests may be up to two weeks due to the fact that we need to maintain socially-distanced, staggered shifts for staff during the pandemic.  Of course, we will try to get the scans to you sooner if we can.
     
  4. You will receive a link to the folder containing the PDF(s) of your scans.  Please make sure that you are logged into the Puget Sound Google Suite in order to access the materials.  Please upload the PDFs to your Canvas course site, where access is limited to enrolled students, faculty, and instructional staff. They cannot be posted to the open web or shared via email.
     

This guide is maintained by Peggy Burge, Associate Director for Public Services.